Roles and Responsibilities of Officers

Below are the basic roles and responsibilities of the UMakGCO Officers. While we have elected officers to represent the whole organization to the school and our community, this however does not spare the members from doing their job, that is to support the UMakGCO and to protect the best interest of the organization.

President

An association president’s actions shape the character of the organization and the lifestyle of its members. For this reason, the president must understand the role and responsibilities of the position as well as the tools of effective leadership and management.

Key Points

The association is both a community and a business. The president should work to enhance the lifestyle of its members and protect the value of the organization;

The president works closely with the school, the organization officers, and its members to establish the overall goals of the organization;

The president must be knowledgeable of all association governing documents, and ensure that the organization operates accordingly.

The president is responsible for the association’s fiscal well being, including directing the budget process, collecting assessments, ensuring that reserves are adequately funded, and that other coverage is sufficient to protect the organization;

The president presides at board and other meetings, prepares meeting agendas, and ensures that valid voting procedures are used;

The president identifies and trains potential organization leaders.

The president works closely with professional managers and other organization professionals to ensure the successful operation of the organization;
As spokesperson for the organization, the president must be an effective communicator.

Vice President

A Vice President has roles to fulfill. As the president's right-hand person, you need to keep in touch with the president. A good vice president is informed about organizatrion activities.

You also need to know about the president's responsibilities, because you may be called on to fill in for the president. The president probably will ask you to preside at least once a year and assume other presidential duties occasionally. If the president resigns, you succeed to that office.

In addition to learning the president's tasks, you need to think about building programs for your organization. The vice president acts as program-planning chairperson. You preside over the program part of the meeting.

Treasurer

Role:
Handling and accounting for the organization’s money.

Responsibilities:

Overseeing the organization’s financial transactions, including paying bills and banking money;

Drawing up budgets to be approved by the organization;

Recording all transactions;

Reporting to the organization on its current financial position;

Preparing the books for an annual audit or independent examination, if appropriate;


Secretary

Role:
General administration and planning.

Responsibilities:

Setting the Agenda with the Chair;

Ensuring all members know how to add points to the Agenda;

Taking the Minutes of the meetings;

Distributing copies of the previous Minutes, or reading them out for approval;

Distributing reminders of meetings to organization members;

Writing letters for the group;

Keeping copies of letters written and received;

Reading out correspondence at meetings as appropriate;

Keeping members informed about what's happening between meetings.


You may have noticed that I have not posted yet the ones for our Program Managers and the Business Development Manager. It is due to the fact that I am still drafting the same because the said positions are so crucial that we have to identify each and every roles and responsibilities carefully basically to protect the best interest of the organization.


Read on....

Dennis